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Minutes from the April
14, 2008 Meeting Minutes
from the March 11, 2008 Meeting John motioned to move into
executive session to discuss a legal issue, Diane seconded, all approved.
Diane motioned to emerge from executive session, John seconded, all agreed.
John motioned that we make a final offer to Bob Grinold to settle for half
the contested interest he believes he is entitled to as our final
non-negotiable offer. Diane seconded, all approved. Minutes
from the January 15, 2008 Meeting Present: Diane Cummings, Susie Haughwout, John Redd, Mark Wallace, Linda Anelli, Randy Schoonmaker Linda motioned to accept the December Board of Director meeting minutes, Diane seconded, all approved. Randy updated the Board on our earmark application which he submitted to Senator Leahy’s office. The total project cost is $5.5 million, of which the federal earmark request was $4.4 million. Our permit applications are being drafted and will be mailed to John Redd and Randy for their input. Mark motioned to file the permit applications pending changes and approvals from Randy and John, Diane seconded, all approved. Randy presented the YTD financials. Our surplus YTD is $5161 ahead of budget. Volunteer driver wages are substantially over budget, and Randy is working on a plan to finance the overage. John motioned to move into executive session to discuss rider, personnel and legal issues, Diane seconded, all approved. Diane motioned to emerge from executive session, Mark seconded, all agreed. Mark motioned to offer Bob Grinold arbitration and, if unacceptable, to file legal action. John seconded, and all approved except Linda who abstained. John motioned to adjourn, Linda seconded, all approved.
Randy presented year-to-date-financials. Revenue is and expenses are very close to budget, but wage costs will rise above budget soon thanks to all the body repairs required for our Internationals and training wages for PASS and MOOver U. Ridership YTD is 7% ahead of last year and doing well.
Minutes
from the November 6, 2007 Meeting
Minutes from the October
2, 2007 Meeting Present: Susie Haughwout, Mark Wallace, Linda Anelli, John Redd, Randy Schoonmaker, Ross MacDonald Linda motioned to accept the September 4-6, 2007 BOD meeting minutes. Mark seconded, all approved. The Board confirmed its 2007 Annual Meeting Date of November 13, 2007 at 5:30 pm. Randy presented his planned training program called MOOver U, which will refresh drivers on a wide variety of subjects, provide testing and hand-on practice for driving skills, and will feature a variety of presenters and formats to take place the first two weeks of December. Greenspring has agreed to the same service level as last year, with the addition that the third bus will also circulate in Greenspring in the morning instead of waiting for a call from the Peaks. Kingswood’s contribution has changed from $46000 to $42,714. They overpaid last year based on how they calculated the number of units, and this year’s number is the correct one for the number of units. Randy has requested the state to allow us to cannibalize I8 for parts since the undercarriage rusting is so severe. The DVTA has an application in to VTrans requesting a new bus to replace it. It would, if funded, be for a 26-seat Glaval for roughly $120,000. Randy presented a revised budget request for the Drop Zone, adding $1500 to the previously approved $20000 for higher than budgeted paving costs. Linda motioned to approve the request, John seconded, all approved. Randy requested the Board to approve an additional $1000 to the $15000 already approved budget for shack expansion, citing the cost of purchasing a porta-potty. Mark motioned to approve the request, Linda seconded, all approved. The Board discussed whether to bid on the DVTA’s bear at the upcoming Chamber auction. Mark motioned to bid up to $2000 to purchase the bear, John seconded. After some discussion, all opposed. Ross MacDonald was introduced and the Board welcomed him. Ross spoke of his background and his responsibilities at VTrans. Randy presented the latest on the new facility. We are meeting with a group of town officials about the possibility of partnering on public parking at the site, and we have met with John Greene about the HT&W Trail as well as the Riverwalk. He reports that the HT&W probably will stay off our property on the west side of the stream, and that snowmobiles will not be allowed to cross the river onto our site. Randy is getting an additional demolition bid from Triple T. He has also met with Tom Consolino about senior housing on the site, and Tom will get back to us with any interest his group will have. Randy has ensured them that we may or may not have land available for subdivision. The consulting team of Urbitron has come on site to begin evaluating our needs for washing and fueling systems. They should have a report to us in 60 days. Randy presented year-to-date-financials compared to last year at this time. Revenue is $37089 above and expenses $45686 above last year. There are no problem areas or trends emerging to date, and weekly budgets will be ready by the next meeting. Ross MacDonald was excused. John voted to go into executive session to discuss a legal issue, Linda seconded, all agreed. John voted to emerge from executive session, Linda seconded, all agreed. The Board agreed to proceed as counsel recommended. Linda motioned to adjourn, Mark seconded, all approved.
Minutes
from the September 4, 2007 Meeting Present: Susie Haughwout, Mark Wallace, Diane Cummings, Linda Anelli, John Redd, Randy Schoonmaker The Board welcomed John Redd to the Board. Mark motioned to accept the June 11, 2007 BOD meeting minutes. Linda seconded, all approved. Randy presented the 2007 ridership results as compared to 2006. Overall 07 was 9% last year, with the Readsboro, Brattleboro and Council on Aging routes showing substantial growth while the remaining routes were off because of very unusual weather and its impact on regional staffing. Randy presented the proposed phases for the Mount Snow Drop Zone improvements. Phase 1 will cost around $20000 and will exclude the electric gates which would follow in Phase 2. Mark motioned to proceed with Phase 1 only of the plan, John seconded, all approved. Randy presented the results of the Drop Zone Shack expansion plan. Two bids were received, and Paul Saccoccio’s bid was less than a bid from Lux Lyk Gnu. Randy asked permission to proceed with the plan at a cost not to exceed $15000. Mark motioned to do so, Diane seconded, all approved. Randy informed the Board that negotiations have been in progress with Greenspring for the past month as they decide whether to pay for midweek service; how to split costs between Greenspring and The Peaks; and how to operate the third weekend bus. Randy will present a revised budget if Greenspring cancels midweek service, and he should hear by September 15th what they decide. The problem is not with the DVTA, but more of an internal discussion within the association. The DVTA provided park and ride service for the two Village Stroll nights for the Chamber. On July 14th 80+ rides were delivered, and on August 11th less than 60 were provided. It was felt that it was great experiment for downtown parking shuttles that have long been proposed. Randy presented pictures of the bus rebuilding project that Glen, Dave and Mike have been doing all summer long at the Garage. Rust seeping in from the roofs and along the side panels have required substantial body work totaling $5000-9000 per bus. Six International buses from Coach and Equipment built in1999 and 2000 are being rebuilt. Four are done, with two more to go this year. The Board commended them for a job very well done. Randy has given service proposals to Snow Vidda, The Outlook and Boulder Ridge. It is likely that none will materialize this year but more likely next year. The plan is to combine The Outlook with Snow Vidda on one route, and to have a separate bus for Boulder Ridge because of their distance from Mount Snow. Randy showed the Board photos of the new hydraulic lift that was recently purchased with our capital funds from the state. The lift allows work to be done more easily and safely, but is also allowing a more thorough view that leads to additional preventive maintenance. Randy asked the Board to consider a date for the Annual Meeting. Mark motioned to hold the 2007 Annual Meeting on November 13th, Linda seconded, all approved. The Board also committed to having monthly Board meetings on the first Tuesday of the month, with the next meeting being Tuesday, October 2nd. Randy updated the Board on the Barnboard site plan. Joseph Cincotta is working on cost estimates for the new building. Mark Bannon is nearly finished with the updated plan and will be completing the Act 250 application. Randy presented the existing site plan done by Joseph Cincotta which will be updated by Mark. Discussion followed about the proposed Riverwalk. Randy asked the Board to consider paving our section of the trail, add lights, public parking spaces as a trailhead and overflow parking for the village, benches and an historical marker depicting the history of the Barnboard Factory. The Hoot, Toot & Whistle Rail Trail will come into the site from the Palumbo house, and will require a setback variance along the brook so as to not interfere with the site plan. Discussion about snowmobile access to the Riverwalk ended with consensus that sleds would cross the brook onto the site and be contained by a split rail fence just to the west of the building where a parking area would house than and allow a short walk for riders into town. Randy will check with the Town to see if they would participate in the cost of providing and insuring public parking, as well making sure that Mark Bannon contacts SVE for the HT&W access plan. For now, the unused part of the site where the buses are now parked will remain undeveloped, and Randy will contact Bob Rusten about any interest the town’s housing committee may have for this area. Randy suggested that we go before the Wilmington Select Board and Planning Commission before the Act 250 application is filed which the Board agreed to. Randy provided an updated budget for the project. Phase 1’s approved budget of $48000 for planning and permitting has generated $33061 of actual thus far. We have been quoted $34000 for asbestos siding removal, and Randy was asked by Diane to check with Triple T for a second quote on demolition and removal. Randy presented Mark’ proposed timeline for permitting. Randy notified the Board that we had applied and were awarded an $8000 planning grant scholarship from the Community Transportation Association of America for a consultant to help us research shop equipment. A company called Urbitran was awarded the work and has already contacted us to start the project. The Board instructed Randy to pass along these changes and comments to Mark Bannon. Diane motioned to move into Executive Session, Linda seconded, all approved. Diane motioned to exit from Executive Session, John seconded, all approved. Mark motioned to authorize Randy to set up a meeting with Bob and Adam Grinold to discuss legal issues, John seconded, all approved. At 7:45 pm the meeting was recessed until September 6th at 5:30 pm. On September 6, 2007 at 5:45 pm Susie Haughwout reconvened the meeting. Randy presented the 2008 grant awards, which reflected a 13% increase from last year. Randy noted the increase in federal funding which triggers MLA’s and matching funds which the Company thus far has met. Randy amended the 2008 grant application to request a lowering of the operations funding MLA which was granted by the state. Based on new awards, Randy presented to the Board a revised 2008 operating budget which featured $92174 more in revenue, $55951 more in expense and $36223 more in surplus for a projected surplus of $48287 before capital match. John motioned to accept the revised operating budget, Linda seconded, all approved. Randy presented a revised 2008 Capital Plan which added $24000 in Drop Zone expense, $15000 in shack expansion expense, and $12000 in private match for a new bus to replace I8. John motioned to accept the 2008 revised Capital Plan, Diane seconded, all approved. Randy reported that, with Susie’s direction and support, the Wilmington Listers have agreed to exempt the Barnboard site from taxes effective with the 2009 tax year. Susie argued successfully that the property qualified and that precedent had been set with similar properties in town. Randy presented a proposal to provide non-year-round staff who work 1500 hours or more to receive vacation benefits. The Board discussed several variations of the plan. John motioned to provide staff who work 2000 hours or more with 10 vacation days and for those working 1500-1999 hours five days vacation retro for this year; Mark seconded, all approved. Randy presented a three-phase plan for electronic banking, and asked the Board to approve a plan whereby all Board members could electronically approve batches of paychecks and AP checks to vendors, and to have Randy, Jan or Mark release them. This will not eliminate paper checks but hopefully will reduce them. John motioned to approve the electronic banking plan, Diane seconded, all approved. Randy presented a proposal from Dave Meeks and Glen Beattie requesting that the company purchase a self-contained biodiesel machine for $7500. The proposed arrangement would be for the mechanics to keep a certain quantity of fuel for themselves and to supply the rest of what is produced to the company. The DVTA would purchase the ingredients except for the vegetable oil which the mechanics would continue to supply. Randy would draft an agreement with Glean and Dave. John motioned to proceed with the purchase, the agreement and the plan, Linda seconded, all approved. Mark motioned to adjourn, John seconded, all approved. Minutes of the June 11, 2007 Meeting Present: Susie Haughwout, Linda Anelli, Mark Wallace, Randy Schoonmaker. Susie convened the meeting at 5:40 pm. Mark motioned to accept the April 26, 2007 minutes, Linda seconded, all approved. Randy presented a new conceptual plan for the Drop Zone that has been worked out with Mount Snow. It would be completely separated by fencing and a gate from all vehicular traffic. Mark motioned to conceptually approve the plan, Linda seconded, all approved. Randy reminded the Board that we are doing several July 4th shuttles: the Readsboro Fireworks on June 30th; the Wardsboro Parade with a biodiesel bus and the parking lot shuttle; and the Wilmington Fireworks. Randy discussed a proposal to provide a village park and ride during the two Village Stroll Saturdays in July and August. We would ask the Chamber to provide marketing for the service, and we would provide signs and the bus from 5-8 pm from Wilmington Home Center to the High School. Susie suggested the signs say Stroll Shuttle. Randy has word of a vendor who possibly could provide all the used vegetable oil we need for around $1.20-1.40 per gallon. Randy will work on references and make sure we can do this, so that potentially we could proceed with a major biodiesel fuel production grant program. The DVTA is doing major body work on several buses this year, including new side and rear panels on three-four Internationals at a cost of over $4000 apiece. Randy presented new elevations of the proposed facility in red, and the Board was unanimous in its approval of the change in color. The DVTA will receive on June 12th a proposal from Joseph Cincotta to prepare rough cost estimates from three Morton-type contractors plus the interiors from local contractors. This proposal will be sent to all Board members and they will give their vote to Randy as to whether to proceed. Randy produced the beginnings of a rough project budget for the project. Randy presented ridership and financials. Year to date we are under budget in driver wages, and all other areas are at or under budget. Ridership is down 14% on the condo routes, local routes are off only 7%, and the E& D routes are off 21%. Overall ridership is off 9% year to date. Mark motioned to move into executive session to discuss personnel issues, Linda seconded, all agreed. Mark motioned to move out of executive session, Linda seconded, all agreed. Mark motioned to appoint John Redd to our vacant Board of Directors seat, Linda seconded, all agreed. Mark motioned to adjourn, Linda seconded, all agreed.
Minutes of the April 26, 2007 Meeting Present: Susie Haughwout, Linda Anelli, Mark Wallace, Diane Cummings, Randy Schoonmaker. Susie convened the meeting at 5:35 pm. Mark motioned to accept the January, 2007 minutes, Linda seconded, all approved. Randy presented Linesync’s conceptual design for the site plan, elevations and floor plan. Questions arose as to why the building is 50’ high, can a drawing be done with the building in red with white trim, the need for using the whole site facilitate our needs, and more detail on windows. The Board liked the plan and design. Mark motioned to move go into the permit process using the entire nine-acre site, Diane seconded, all agreed. Susie asked Randy to look into buying or reserving sewer gallonage, and also to look into tax-free status for the Barnboard site. Randy informed the Board that we are complying with Vermont’s stormwater permit requirements with the help of a free sate employee consultant who is drafting our plans and conducting site visits. Randy presented ridership and
financials. Year to date we are under budget in driver wages, and all other
areas are at or under budget. Ridership is down 14% on the condo routes,
local routes are off only 7%, and the E& D
routes are off 21%. Overall ridership is off 10% year to date. Randy presented the 2008 fiscal
operating budget that features a $12,065 surplus that will be used for our
capital match for new buses. Mark voted to approve the budget, Diane
seconded, all approved. Randy presented a three-year capital plan for the
company which calls for $101,000 in capital for 2008; $360,000 for 2009; and
$350,000 for 2010. 2008 capital features $36,000 for shop equipment, $200 in
signs, $5000 in computers, $10,000 for permitting, $23,000 for planning,
$10,000 for drop zone improvements, and $15,000 for shack expansion. Linda
voted to approve the plan, Mark seconded, all agreed. Mark motioned to move into executive session to discuss legal issues, Diane seconded, all agreed. Mark motioned to move out of executive session, Linda seconded, all agreed. Mark motioned to go out to bid on the shack expansion project, Diane seconded, all agreed. Randy was instructed to send out a news release asking interested candidates for the vacant Board of Directors’ position to send us a letter of intent on or before May 18, 2007. Mark motioned to adjourn, Diane seconded, all agreed. Minutes of the January 18, 2007 Meeting Present: Susie Haughwout, Mark Wallace, Diane Cummings, Randy Schoonmaker, Brian Waterman. Susie convened the meeting at 5:35 pm. Mark motioned to accept the December 12, 2006 minutes, Diane seconded, all approved. Randy presented Linesync’s conceptual designs for the site plan, elevations and floor plan, as well as their proposal to look into four new building systems at an additional rate. After lengthy review Diane motioned to decline Linesync’s proposal, Mark seconded, all approved. Mark volunteered to take Bob North’s place to work with the design team. The Board instructed Randy to have Linesync: reduce the number of roof heights from four to two or possibly even three; have them prepare a design and price to have the office module stick-built in addition to having it built by the construction company; and to instruct them to finish the original workscope as a Morton Building. Randy presented ridership and financials. Year to date we are under budget in driver wages, and all other areas are at or under budget. Ridership is down significantly on the condo routes, but local routes are close to last year’s levels. Randy presented a rough drawing of conceptual plans for a new Bus Drop Zone at Mount Snow. The existing one is too small, dangerous and is functionally obsolete. The new design would provide more safety and room for growth. The Board approved Randy to have conceptual discussions with Kelly Pawlak about the new design. The Mountain Park turn around issue was discussed as Mark and Randy had met with Betsey Reagan last week. The plan is to turn left and go up the hill behind the old SnowResorts building April-Thanksgiving, and to use the existing path in front of the post office the other half of the year. Mark motioned to change the route spring, summer and fall on dates to be determined annually and to have the bus turn around in the upper parking lot, with other times of the year using the current route. Diane seconded, all agreed. Randy asked the Board to consider raising the threshold of capital purchases from $2500 to $5000. The state and federal governments use the higher threshold, and the existing one we have now is outdated. Mark motioned to increase the capital purchase threshold from $2500 to $5000, Diane seconded, all approved. Mark moved to go into executive session to discuss legal issues, Diane seconded, all approved. Diane motioned to come out of executive session, Mark seconded, all approved. No decisions were made. Mark motioned to adjourn, Diane seconded, all agreed.
Minutes of the December 12, 2006 Meeting Present: Susie Haughwout, Linda Anelli, Mark Wallace, Diane Cummings, Randy Schoonmaker, Brian Waterman After convening the meeting at 5:35 pm, Randy re-introduced Brian Waterman from VTrans to the Board. Mark motioned to accept the October 26, 2006 minutes, Linda seconded, all approved. The idea of a contribution from the MOOver to the North Airport Fund was discussed. Mark motioned to send $1000, and accompany it with a copy of our remarks at Bob’s services to Margie. Linda seconded, all approved. Randy updated the Board on the subdivision and planning process. Joseph Cincotta is getting close to having rough drawings for us to look at. The sewer line from Andrew Palumbo’s house across our field was installed successfully. Randy reported that the field is too small for adequate parking and vehicle flow because of extensive setbacks from the river and stream, and thus we will have to tear down all or a portion of the building to build our new facility. Randy will get demolition quotes for the entire building. Linda moved to go into executive session to discuss legal issues, Diane seconded, all approved. Linda motioned to come out of executive session, Mark seconded, all approved. Mark motioned to accept the mediation results from December 12th with the Town of Dover, Diane seconded, all approved. Mark motioned to request that the Dover Select Board appoint Linda Anelli to be the second Dover representative on the DVTA Board to replace Bob North, Diane seconded, all approved. Mark motioned to adjourn, Diane seconded, all agreed. 2006
Annual Meeting MinutesDecember 12, 2006 Present: Diane Cummings, Susie Haughwout, Linda Anelli, Mark Wallace, Brian Waterman, Randy Schoonmaker Susie convened the meeting at 5:30 pm. Mark motioned to accept the minutes of the 2005 Annual Meeting, Linda seconded, all approved. Linda motioned to accept the President’s report, Diane seconded, all approved. Mark motioned to accept the Treasurer’s report, Linda seconded, all approved. Diane motioned to accept the Secretary’s report, Mark seconded, all approved. Linda motioned to nominate Susie Haughwout as President, Mark Wallace as Vice President, Diane Cummings as Treasurer, and Linda Anelli as Secretary. Diane seconded, all approved. Mark motioned to adjourn the 2006 Annual Meeting, Diane seconded, all approved at 5:35 pm.
Minutes
of the October 26, 2006 Meeting Present:
Susie Haughwout, Linda Anelli, Bob North, Mark Wallace, Diane
Cummings, Randy Schoonmaker Randy
presented the September 6, 2006 meeting minutes for approval. Mark motioned
to accept the minutes, Linda seconded, all approved. Randy
asked the Board to consider a date for the 2006 Annual Meeting. He was
instructed to e-mail the members with suggested dates in December. Randy
reviewed ridership and the year to date finances versus budget. Ridership
overall is even with last year, being way up on the Readsboro and
Brattleboro routes and down slightly on the MOOver and down more
significantly on the East Dover route due to few student riders. We have a
zero balance on our line of credit, and the expenses and revenues were right
on budget. The Board reviewed the proposed easement agreement for the Barnboard site for Andrew Palumbo. Since there was still a reference in it to Katherine Haynes’ property, the Board asked Randy to obtain a release from her for the Plywood Street easement on our own deed, and to ask Tom Montemagni about getting a quitclaim deed. Linda motioned to execute the Andrew Palumbo easement after securing a release on the original right of way along Plywood Street, Mark seconded, all approved. Randy was asked to e-mail the Board with what interest rates our money market fund and CD were earning. Randy
outlined plans for the MOOver’s 10th anniversary parade,
reception and banquet dinner. The B0ard reviewed the list of agenda items
and awards and approved the timetable production and copy. Randy will ask
Bob Rusten if it is okay to send out the parade invitations just prior to
receiving the Wilmington Select Board’s approval since time is short.
Randy will use up our $500 radio trade with WVAY to promote the parade, and
is working on an insert in The Valley News for it as well. The Board
discussed at length Randy’s idea to promote the fact that this fall Mount
Snow will donate its $1 millionth to the DVTA. Some felt that this would
cause concern among second home owners that Mount Snow gave the DVTA those
funds and did not use them for capital. The Board instructed Randy to run it
by Kelly Pawlak for her approval. Mark motioned to
move into Executive Session to discuss contractual issues, Linda seconded,
all approved. Mark motioned to
move out of Executive Session, Linda seconded, all approved. No decisions
were made. Mark motioned to adjourn, Diane seconded, all approved. Minutes
of the September 6, 2006 Meeting Present:
Susie Haughwout, Linda Anelli, Bob North, Diane Cummings, Mark
Wallace, Randy Schoonmaker Mark
motioned to accept the August meeting minutes, Linda seconded, all approved. Randy
presented to the Board a proposal to re-instate vision care insurance to
full-time staff. This benefit
was cut in 2000 during our lean period and has never been re-instated. The
cost to the Company is roughly $500 per year. Mark motioned to re-instate
the vision insurance, Linda seconded, all approved. Randy asked
the Board to consider dates for our Annual Meeting. He will call around for
an end of October date that is good for everyone. Randy
asked if the Board would support on-line banking for the DVTA. This would
entail Leona entering in payroll and invoices as she does now, Randy would
approve them, and he would release the batch to pay for them once a week.
Some vendors and staff would still prefer paper checks, and Leona could not
release the batch herself as a control measure. The process meets with the
approval of our auditor but would end the process of a second signature from
a Board member. Mark requested that the batch approval also be done by a
Board member on-line at their own place of work. Randy will pursue. Randy
updated the planning and subdivision process of the Barnboard site. Eight
deep test pits were dug and there were no soil problems at all. Engineering
is proceeding and we are starting the architectural phase. Randy
presented a draft plan for our tenth anniversary celebration for November
19, 2006. A parade, reception at the High School and a banquet dinner were
suggested. Randy will work on awards and more specifics. Mark
motioned to move into Executive Session to discuss legal issues, Susie
seconded, all approved. Diane motioned to move
out of Executive Session, Susie seconded, all approved. Diane motioned to
proceed with a fence plan around the porta potty at the Mount Snow Drop
Zone, Linda seconded, all agreed. Linda motioned for Randy
to submit a proposal for management of the Bennington transit system, Susie
seconded, all agreed. Susie motioned to adjourn, Mark seconded, all approved. Minutes
of the August 1, 2006 Meeting Present:
Susie Haughwout, Linda Anelli, Bob North, Mark Wallace, Diane
Cummings, Randy Schoonmaker Randy
presented the September 6, 2006 meeting minutes for approval. Mark motioned
to accept the minutes, Linda seconded, all approved. Randy
asked the Board to consider a date for the 2006 Annual Meeting. He was
instructed to e-mail the members with suggested dates in December. Randy
reviewed ridership and the year to date finances versus budget. Ridership
overall is even with last year, being way up on the Readsboro and
Brattleboro routes and down slightly on the MOOver and down more
significantly on the East Dover route due to few student riders. We have a
zero balance on our line of credit, and the expenses and revenues were right
on budget. The Board reviewed the proposed easement agreement for the Barnboard site for Andrew Palumbo. Since there was still a reference in it to Katherine Haynes’ property, the Board asked Randy to obtain a release from her for the Plywood Street easement on our own deed, and to ask Tom Montemagni about getting a quitclaim deed. Linda motioned to execute the Andrew Palumbo easement after securing a release on the original right of way along Plywood Street, Mark seconded, all approved. Randy was asked to e-mail the Board with what interest rates our money market fund and CD were earning. Randy
outlined plans for the MOOver’s 10th anniversary parade,
reception and banquet dinner. The B0ard reviewed the list of agenda items
and awards and approved the timetable production and copy. Randy will ask
Bob Rusten if it is okay to send out the parade invitations just prior to
receiving the Wilmington Select Board’s approval since time is short.
Randy will use up our $500 radio trade with WVAY to promote the parade, and
is working on an insert in The Valley News for it as well. The Board
discussed at length Randy’s idea to promote the fact that this fall Mount
Snow will donate its $1 millionth to the DVTA. Some felt that this would
cause concern among second home owners that Mount Snow gave the DVTA those
funds and did not use them for capital. The Board instructed Randy to run it
by Kelly Pawlak for her approval. Mark
motioned to move into Executive Session to discuss contractual issues, Linda
seconded, all approved. Mark
motioned to move out of Executive Session, Linda seconded, all approved. No
decisions were made. Mark motioned to adjourn, Diane seconded, all approved.
Minutes
of the September 6, 2006 Meeting Present:
Susie Haughwout, Linda Anelli, Bob North, Diane Cummings, Mark
Wallace, Randy Schoonmaker Mark motioned to
accept the August meeting minutes, Linda seconded, all approved. Randy presented to
the Board a proposal to re-instate vision care insurance to full-time staff.
This benefit was cut in 2000
during our lean period and has never been re-instated. The cost to the
Company is roughly $500 per year. Mark motioned to re-instate the vision
insurance, Linda seconded, all approved. Randy asked the Board to consider dates for our Annual
Meeting. He will call around for an end of October date that is good for
everyone. Randy asked if the
Board would support on-line banking for the DVTA. This would entail Leona
entering in payroll and invoices as she does now, Randy would approve them,
and he would release the batch to pay for them once a week. Some vendors and
staff would still prefer paper checks, and Leona could not release the batch
herself as a control measure. The process meets with the approval of our
auditor but would end the process of a second signature from a Board member.
Mark requested that the batch approval also be done by a Board member
on-line at their own place of work. Randy will pursue. Randy updated the
planning and subdivision process of the Barnboard site. Eight deep test pits
were dug and there were no soil problems at all. Engineering is proceeding
and we are starting the architectural phase. Randy presented a
draft plan for our tenth anniversary celebration for November 19, 2006. A
parade, reception at the High School and a banquet dinner were suggested.
Randy will work on awards and more specifics. Mark motioned to
move into Executive Session to discuss legal issues, Susie seconded, all
approved. Diane motioned to
move out of Executive Session, Susie seconded, all approved. Diane motioned
to proceed with a fence plan around the porta potty at the Mount Snow Drop
Zone, Linda seconded, all agreed. Linda motioned for
Randy to submit a proposal for management of the Bennington transit system,
Susie seconded, all agreed. Susie motioned to adjourn, Mark seconded, all approved. Minutes
of the August 1, 2006 Meeting Present:
Susie Haughwout, Linda Anelli, Bob North, Mark Wallace, Randy
Schoonmaker Randy
presented the June 19, 2006 meeting minutes. It was noted that Linda was not
at the meeting. Mark motioned to accept
the minutes with changes noted, Susie seconded, all approved. Susie
motioned to move into Executive Session to discuss a personal matter, Mark
seconded, all approved. Linda
motioned to move out of Executive Session, Susie seconded, all approved. No
decisions were made. Linda motioned to adjourn, Mark seconded, all approved.
Minutes
of the June 19, 2006 Meeting Present:
Susie Haughwout, Diane Cummings, Mark Wallace, Randy
Schoonmaker Randy presented
the proposed 2007 operations budget which projects a break even year
featuring wage increases for staff and capital match expenditures. Mark
motioned to approve the budget, Susie seconded, all approved. Randy proposed a series of three surveys to determine unmet transportation needs in the Valley. He proposed a mailed survey to all valley residents; a second mailed survey to non-tourist related businesses; and a third survey to tourist related businesses. Mark suggested that we include information on possible Bennington service. The Board approved the plan. Randy presented a proposal for expanding the Mount Snow Drop Zone Shack. In order to have a porta potty, Mount Snow requires that we enclose it. This requires doubling the size of the shack; adding potable water through a self-contained dispenser; and getting a zoning permit. The Board agreed to do the expansion for $10000 or less. Mark motioned to
move into executive session to discuss legal matters, Diane seconded, all
approved. Susie motioned to move out of executive session, Diane seconded,
all approved. Mark motioned to execute the LOU for Andrew Palumbo , Susie
seconded, all approved. Diane motioned to
adjourn, Mark seconded, all approved.
Schedule Updates Summer 2008 Schedule Winter Schedule Elderly or Disabled Services What's News The DVTA Story Brattleboro BeeLine Schedule Greyhound, Amtrak, Bus & Taxi Contact Us! Mount Snow Resort Deerfield Valley News Chamber of Commerce Weather Forecast Vermont Public Transit Association Call Monday-Friday 8am-5 pm Phone 802-464-8487 Vermont Relay 711 Box 429, West Dover, VT 05356 Fax 802-464-0164 email info@moover.com A private non-profit
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